Two deployments, measured
Two European operators, with the numbers from before and after. Freight and customs clearance in Rotterdam, VAT reconciliation in Amsterdam.
The two engagements, compared
Every figure below comes from production traffic, not a pilot.
| Measure | EuroFreight · Rotterdam | Nexus · Amsterdam |
|---|---|---|
| Sector | Logistics and freight | Financial services |
| What it handles | 12,000 shipping bills a month | European VAT for 400+ client firms |
| Before Farvex | Typed by hand, up to 48 hours in the queue | Reconciled line by line by reviewers |
| After Farvex | 118 ms per bill, posted to Exact Online | Under 140 ms per call, exceptions only |
| Where the data sits | A dedicated EU region | EU only, no third-country transfer |
Customs paperwork cleared and booked without anyone retyping it
EuroFreight Logistics B.V. moves 12,000 international shipping bills a month. Every one used to be typed in by hand, so invoices waited up to 48 hours in a queue and the team burned roughly €35,000 a month in overtime. Farvex now parses and validates each bill in 118 ms and writes it straight into Exact Online.
Before · typed by hand
- Eight full-time staff spent two days clearing every batch of bills.
- Invoices sat up to 48 hours before anyone opened them.
- Roughly €35,000 a month in overtime, purely to keep pace with volume.
- Mistyped VAT and IBAN fields blocked payments.
After · running on Farvex
- Every bill is parsed and validated in 118 ms, day or night.
- IBANs are checked against the Dutch bank checksum before anything is written.
- Cleared bills arrive in Exact Online on their own, with a full audit trail.
- Staff see only the exceptions the system could not settle.
Farvex rebuilt our back office. Work that took eight full-time staff two days to clear is now posted to Exact Online before the ship has finished docking.
Jan-Willem de Boer
VP of Operations, EuroFreight Logistics B.V.
VAT reconciliation and IBAN checks across 400-plus client firms
Nexus Corporate Finance reconciles European VAT for more than 400 mid-market companies. Agents match every transaction, run Rabobank IBAN checks and flag whatever will not reconcile, so reviewers only ever see exceptions. There have been no audit penalties since go-live, and the firm passed its Dutch Central Bank audit.
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1
Transactions land
Ledger exports and bank statements arrive through the API from each client's accounting system.
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2
VAT rules run
Every line is matched against the European VAT rates and reverse-charge rules that apply to that client.
-
3
IBAN checked
Counterparty IBANs are validated against the Rabobank check and the Dutch checksum before anything is approved.
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4
Exceptions raised
Anything that will not reconcile goes to a reviewer with the reason attached. The rest posts and is logged for the audit trail.
The compliance guarantees, and the fact that nothing leaves the EU, are what carried us through the Dutch Central Bank audit. Enterprise grade without the trade-offs.
Marloes van der Meer
Chief Risk Officer, Nexus Corporate Finance
Three decisions both deployments made
Different sectors, identical choices where it counted.
It writes into the system you already use
Exact Online at EuroFreight, the client ledgers at Nexus. Nobody had to learn a new interface.
Nothing is written until it has been checked
IBAN checksums, VAT rules and totals are validated first. A record that fails goes to a person, not into the ledger.
The data never leaves the EU
Both run on EU infrastructure with no third-country transfer, which is what made the audits uneventful.
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